Resigning from your job can be a stressful and trying process, especially if you’re leaving your employer on unfavorable terms. In most cases, it’s best to meet face-to-face with your manager or HR representative and personally hand in your letter of resignation. But if you’re unable to meet in person and need to send an email instead, that’s okay! Like most things in life, preparation is key when it comes to sending your resignation via email. It might seem like a simple task, but there are several important points to keep in mind before sending that final message.
Double check the logistics of your resignation
Before you even begin to write your resignation letter, make sure you’ve considered the logistics of your resignation. If you’re quitting due to a medical reason, you may be able to offer a doctor’s note or proof of your disability. Resigning for a family reason, such as a divorce or a death in the family, you’ll likely be able to provide a statement or proof of your circumstances. If you’re quitting for another reason, make sure you have proof on hand to back up your story. It can help you avoid potential fines or penalties from your employer and make the entire resignation process easier.
Give an explanation and a recommendation
Once you’ve confirmed the logistics of your resignation, it’s time to start writing! Start your letter out with a brief explanation of why you’re resigning, as well as a recommendation or two. If you’ve been at your job for a while, you might be able to point out any areas where you excelled or saved your employer money. If you’ve only been at the job for a few months or less, highlight how you brought value to your role and how you were able to hit the ground running. Include any company-specific information or statistics that’ll help support your claims. This will make the letter feel more personal and genuine.
Send your resume along with the message
Once you’ve given your resignation letter a thorough edit and proofread, it’s time to add the final touch: your resume! If you’re hoping to use your resignation as a chance to find a new job, feel free to attach your resume and cover letter to the message. This will allow you to skip the application process entirely and make your resume search that much easier. Be sure to add your contact information and/or email address to the letter, so your potential employers have a way to get in touch with you. You never know how your resignation letter might help you land your next job!
Say goodbye and thank you
Once you’ve sent your resignation letter and resume, it’s time to end your message with a thank you and goodbye. Thank your manager and co-workers for everything they’ve done for you during your time at the company. Thank your HR representative or anyone else you’ve worked with to resign, as well as anyone you’ve worked with closely throughout your time at the company. Make sure that you end your message on a positive note.
Check your employment contract before quitting
Before you send your resignation letter, make sure you’ve thoroughly reviewed your employment contract. This document should outline your employment terms and conditions, including any early termination fees you’ll have to pay if you resign before the end of your term. If you’re planning on quitting and receiving a large sum of money, your employer may ask you to sign a waiver or financial indemnity form stating that you won’t be seeking any additional payments.
Wrapping up
Finally, before you send your resignation letter, make sure you’re prepared for the next step. Whether you’re finishing up at a full-time job or quitting a part-time job, you’re likely going to need some extra cash during the transition period. Be sure to send your resignation letter during your slow season or off-hours, so you aren’t disrupting your colleagues. If you’ve been employed for a long time, chances are you’ll be leaving behind some friends and co-workers. Be sure to stay in touch with the people you’ve worked with and make an effort to keep the lines of communication open.